Appraisal Letter

Appraisal Letter Definition

An appraisal letter is a key HR document that summarizes an employee’s performance and achievements over a specific period of time. It is usually used as part of the performance appraisal process to provide feedback and guidance to employees on their strengths and areas for improvement.

How Does Appraisal Letter Work?

The appraisal letter is typically written by a manager or supervisor who has observed the employee’s performance throughout the evaluation period. It should include specific examples of the employee’s accomplishments, as well as any areas where improvement is needed. The letter is then reviewed with the employee during a performance appraisal meeting, where the manager and employee can discuss the feedback and create a plan for the future.

Appraisal Letter Key features

Key features of an effective appraisal letter include: clear and specific feedback, constructive criticism, praise for achievements, and actionable goals for improvement. It is important for the letter to be honest and balanced, focusing on both the positive and negative aspects of the employee’s performance.


An appraisal letter should include specific examples of the employee's performance, both positive and negative feedback, and clear goals for improvement. It should be a factual and objective reflection of the employee's work during the evaluation period.

Appraisal letters are typically conducted annually as part of the performance appraisal process. However, they can also be done more frequently, such as quarterly or bi-annually, depending on the company's policies and practices. Regular feedback is important for employee development and growth.

Learn more