A Bit of History
Rewind to 1975 when the Homebrew Computer Club—“a grassroots group of hardware hackers in Silicon Valley who kickstarted the personal computer revolution”—met in a Menlo Park garage. This gathering may be considered the first building block of today’s hackathon. The term “hackathon” was first used in 1999 at the OpenBSD event in Calgary and later at the Sun Microsystems JavaOne conference.
A hackathon is typically an event lasting several days where people collaborate on software or hardware projects. Over time, the scope has expanded to include social causes, healthcare, music, art, and more. Hackathons foster creativity, skill-sharing, and community-building while also offering branding, recruitment, and innovation opportunities.
Get Hackathon Ready
Organizing a hackathon requires meticulous planning. Without the right preparation, even a great idea can turn chaotic. When done well, hackathons are productive and energizing; when done poorly, they waste resources and participant enthusiasm.
For Physical (Offline) Hackathons
- 6 Months Before: Define your theme, target audience, and goal. Choose a problem statement aligned with your objective—branding, innovation, hiring, etc.
- 4 Months Before: Choose event format (offline/online/hybrid), finalize duration, venue, website, budget, rules, and swag. Identify sponsors and partners.
- 2–3 Months Before: Share the code of conduct. Recruit jury, speakers, mentors, and coaches. Prepare working environments and promotion strategy.
- 1 Month to 1 Week Before: Confirm final entries, finalize logistics, speaker/judge list, catering, transportation, and reminders to attendees. Keep social media up-to-date.
- Day Zero: Execute registrations, tech checks, team formation, workshops, and demos. Ensure venue readiness and a smooth, engaging experience.
- Post Event: Announce winners, measure ROI, gather feedback, and follow up via blogs and videos. Encourage continuity for impactful projects.
Quick Dos and Don’ts
Factors | Do | Don’t |
---|---|---|
Theme | Explore broad existing verticals | Don’t glorify your product under a social theme |
Target Audience | Communicate required skills | Ignore diversity or participant range |
Format | Select in-person events for high engagement | Avoid offline events if there are logistical limits |
Venue | Choose location based on size and accessibility | Forget to book in advance or clarify fees |
Sponsors | Use tiered pricing, create mutual value | Neglect early outreach to key players |
Code of Conduct | Create a safe, inclusive environment | Be dismissive of complaints or misconduct |
Speakers & Mentors | Invite experts and influencers | Assume hackers don’t need guidance |
Promotion | Use social media, email, PR, community outreach | Assume brand alone will drive participation |
D-Day | Rehearse, double-check logistics | Leave food, Wi-Fi, or attendance to chance |
Prizes & Follow-up | Reward all, follow up post-event | Only reward winners or skip post-event engagement |
For Online Hackathons
If your goals are reach, diversity, and cost-efficiency, an online hackathon is ideal. Key steps include:
- Define theme, audience, schedule, and format
- Set rules, find judges, sponsors, and set up your event site
- Pick the right hackathon management platform
- Engage participants via tools, forums, and support
- Follow up with announcements, insights, and outcomes
Use a hackathon management tool for team formation, resource sharing, and submissions. A seamless user experience drives quality participation.
For Internal Hackathons
- Promote collaboration, creativity, and realistic deliverables
- Management should define clear problem scope and encourage risk-free ideation
- Evaluate success by engagement, actionable outcomes, and long-term value
Conclusion
Hackathons have led to groundbreaking innovations at companies like Google and Facebook. Yet many talented individuals avoid them due to poor past experiences. With thoughtful planning and participant-centric focus, that can be changed.
Hackathons are great for creativity, networking, and solving real problems. Whether you're hosting one in an office or a high school garage, download the e-book “The Complete Guide to Organizing a Successful Hackathon” for full insights.