VIL Codefest

Codefest Terms and Conditions

Codefest is a 2 phase (Online & Onsite/ Offline) hackathon organized and conducted by HackerEarth Technologies Private Limited (HTPL) on behalf of Vodafone Idea limited (VIL). Codefest Online phase will be Open for submissions from 5th Dec 2019 to 12th Jan 2020. The Offline phase will be an Onsite event on 8th & 9th February.

Receipt of Entries and Eligibility for Codefest

1. Entry will be invited through an online entry/ registration form as available on VIL Authorized vendor tool/ portal www.hackerearth.com leading visitors to (URL: https://www.hackerearth.com/challenges/hackathon/Codefest/). During the Entry Period, the participants need to complete the online entry form and submit it along with the original idea/s related to the themes.
2. The Contest is open to persons who are 18 (eighteen) years of age or older having a permanent address in India, who otherwise meet all eligibility requirements in these Contest Rules. The participants can be either (a) an individual, or (b) teams of up to 4 (Four) (a "Team") provided that each member of the Team meets these eligibility criteria.
3. VIL and HTPL employees are not eligible to participate in the Contest.
4. The submissions for the Contest shall be invited on themes & problem statements decided by VIL. There are 3 (“Themes”) problem statements on which technology solutions are sought from the participants for
   • AI powered customer profiling solutions
   • Solution enhancing API Revenue
   • Rebuilding consumer App
   The proprietary and intellectual property rights on the concepts of the Themes shall at all times belong to VIL.
5. The participant shall be entitled to participate in all the Themes. All Ideas/materials presented must be original work of the participant.
6. Submissions will be accepted in English language only and the submissions should be through the online form (https://www.hackerearth.com/challenges/hackathon/codefest/) provided on the Contest Website. It is mandatory to download the submission template provided on the Contest Website, fill it in and upload it during the idea submission.
7. There is a user guide available on the Contest website to guide participants on team formation and idea submissions.
8. Any incomplete/inaccurate entries or entries received after the Entry Period shall be invalid and any entry after the close of Entry Period may be permitted only at the discretion of Organizer.
9. The right to permit or restrict participation is at the sole discretion of the Organizer.

Incorrect Information

1. Organizer has the right to substantiate/audit/verify the participants’ details/information as provided in the entry form or Organizer may seek any further document, as may be required to verify the participants’ details/ information. The participant must provide all supporting details requested by the Organizer to substantiate/audit/verify the information provided in the entry form. If such a request is made and the participant either fails or does not agree to provide the same, then the Organizer reserves the right to disqualify the participant from participation for the Contest.
2. Determination of whether the information is correct or not rests with the Organizer.
3. If at any time, any information provided by any participant is found to be incorrect in any manner, then the participant will be disqualified for the participation for the Contest.
4. If, after the conclusion of the Contest ceremony, any information provided by any participant is found to be incorrect in any manner, the participant will be liable to return any monetary/non-monetary incentives provided as part of the Contest.

Evaluation round (online challenge)

1. The submissions received in the online round will be screened by the Organizer and scored by a panel of experts as may be decided by VIL and Organizer. The evaluation of entries shall be on the basis of criteria such as originality of the idea, technical efficiency, architecture and user experience, and also on the basis of alignment to the Themes provided for the contest.
2. Organizer will use a third-party platform www.hackerearth.com to conduct the online Contest and VIL will not be responsible for the content, service and access lapses, technical glitches, or any other issues associated with this third-party platform

Short-listing

1. The Organizer along with VIL will shortlist top teams from the online round and invite them to the final onsite round. The teams will also be asked to start working on their prototypes during the period between 13th January 2020 to 7th February 2020.
2. The decision of the above short-listing by Organizer and VIL shall be binding and final on all participants.
3. In the event no entries in a particular or all Themes meet the eligibility criteria for the Contest, the Theme/s could be canceled at the discretion of the initial jury or Organizer and the decision shall be binding on all participants.
4. The shortlisted teams will be invited to the final onsite phase of the event on 8th February and 9th February. The participants will be notified via email to make submissions for the Contest.

Winner and Determination of Winners

1. After the final prototype round, VIL and Organizer will evaluate the submissions and declare the winners.
2. The Jury reserves the right to enter a wild card nomination under any of the Themes at its discretion.
3. The finalists and/or winners may get coverage on social media or traditional media channels as part of the promotional activities done by the Organizer/VIL.

Prize

1. 1st Prize – 2,00,000 INR
2. 2nd Prize – 1,50,000 INR
3. 3rd Prize – 1,00,000 INR
4. special Prizes - 50,000 INR
5. In addition to the above stated prizes, VIL may at its discretion decide to give other prizes in cash, kind or incentive by way of internship etc.
6. The Prize shall not be transferable/ redeemable for cash. No request shall be entertained by Organizer in this behalf.
7. Any statutory taxes, duties or levies as may be applicable from time to time, arising out/ in respect of such Prize, shall be payable by the winner of the respective Prize.
8. Organizer shall not be liable for any loss, damage, theft, or any other mishap caused to the Prize after handing over the same to the winners of the Contest.
9. The Winner/s or his/her legal heirs shall have no other rights or claims whatsoever against Organizer.
10. In case the winners fail to claim the prize/incentives offered by Organizer as a result of this Contest, within 15 days of the announcement of the winners due to any reason whatsoever, the Organizer reserves the right to withdraw the prize or the incentive, post which the winner will have no right to claim or demand the prize or the incentive from the Organizer and no further communication will be entertained in this regard.

Ownership and intellectual property in the submission

1. Participant(s) hereby represent and warrant that the Entry: (a) is their own original work with no other person or entity having any right or interest in it; (b) does not infringe the intellectual property right or any other rights, including but not limited to copyright, trademark, patent, trade secret, contracts and/or privacy rights of any third party.
2. Participant(s) may use open source software provided such usage complies to the respective open source software license terms.
3. Participant(s) who shall be declared as winner, on consideration of the prize money, hereby assign and transfer and agree to assign and transfer to VIL all rights, title and interests in and to his/ her/ their submission (idea and the final prototype) and VIL shall have a right to use the submission in any desired way, including right to obtain intellectual property protection without any further compensation during and after the Contest.
4. For the submissions made by Participant(s) who has not been selected as prize winner, VIL shall have a first right of refusal (FROR) to acquire all rights, title and interests in and to his/ her/ their submission (idea and the final prototype) and VIL subject to using the FROR, shall have a right to use the submission in any desired way, including right to obtain intellectual property protection without any further compensation during and after the Contest. The right to exercise FROR shall be done within 3 years from the date of announcement of winners.
5. The Participant(s) retains no rights in their submission after the Contest, including, but not limited to, the right to personal, noncommercial use.
6. Participant(s) agree in so far as it is permitted by law to waive all moral rights in the Submission including the right of attribution of authorship.
7. Participant(s) agrees that nothing in the Terms and Conditions herein grants the Participant(s) a right or license to use the name, trademark or service mark of the Organizer or VIL.

General

1. Participant’s personal information submitted at the time of entry form/registration for the Contest will be gathered on Organizer’s global and secure systems. The information will be used in accordance with applicable data privacy law and VIL’s Data Privacy Policy at https://www.vodafoneidea.com.com/in-en/privacy-policy. By providing the information asked herein you acknowledge and agree that you have read VIL privacy policy and fully understand your rights to access, correct, make any inquiries in relation to the use of personal information and withdraw your information anytime by sending a request to Ankitha ankitha@hackerearth.com If you wish to exercise the right of withdrawal please note that VIL may not be able to contact you in the future.
2. The participant grants to Organizers and its affiliates, the right and permission to reproduce, encode, store, copy, transmit, publish, broadcast, display, publicly perform, exhibit and/or otherwise use or reuse (without limitation as to when or to the number of times used), the participant’s name, address, image, voice, likeness, statements, biographical material and Idea/s (in each case, as submitted or as edited by Organizer, in Organizer’s sole discretion), as well as any additional photographic images, video images, portraits, interviews or other materials relating to the participant and arising out of his/her participation in this Contest (with or without using the participant’s name) (collectively, the "additional materials") in any media( including social media) throughout the world for advertising and publicity purposes without additional review, compensation, or approval.
3. The participant waives any rights of publicity, rights of privacy, intellectual property rights, and any other legal or moral rights that might preclude the Organizers' use of the Idea/s or the additional materials or require the participant's permission for Organizers' to use them for promotional purposes, and hereby waives any claim against the Organizers' relating to the Organizers' promotional use of those materials; and
4. The participant agrees to indemnify and hold the Organizers and their respective affiliate companies, directors, employees, agents and partners (“Organizers associates”) harmless from any and all claims, damages, expenses, costs (including reasonable attorneys' fees) and liabilities (including settlements), brought or asserted by any third party against any of the Organizers' associates due to or arising out of the use of Idea/s or additional materials and/or in connection with participation in or winning the Contest.
5. The participant agrees that the Themes of the contest is general in nature and the Organizer has the right to develop, use, market, license and/or sell products or services, developed without reference to or use of entries, that are similar or related to the Categories. Participants acknowledge that the Organizer may already possess or have developed products or services similar to or competitive with those ideas submitted through the entries.
6. Organizer will not be liable for any inaccuracy, error or omission contained in any such copy, reproduction or publication of the entry form, the Idea/s or other materials submitted.
7. The Rules are to be governed by and interpreted in accordance with the laws of India. All disputes relating to or arising out of the Contest shall be subject to the exclusive jurisdiction of the courts of competent jurisdiction at Bangalore, India.
8. If any manipulation (for example, any internet spamming or unsolicited emails, or any other conduct which Organizer believes is unfair or contrary to the spirit of the Contest) has occurred or if the Organizer considers there has been any attempt to rig the selection procedure, Organizer reserves the right to disqualify entries if it has reasonable grounds to believe so and reserves the right to change, cancel or suspend this Contest at any time.
9. The Organizer shall not be held responsible for any loss or damage that any person or organization may suffer as a result of participating or attempting to participate in the Contest, the Contest being withdrawn or its terms amended.
10. The Organizer cannot and shall not be accountable/liable for any disruptions/stoppages/ interruptions or cancellation of the Contest. The Organizer and its contractors cannot be held responsible for matters out of its control and for force majeure reasons.
11. Decision of Organizer on all matters is final and binding on all participants and no correspondence will be entertained on the same.

Organizer reserves the right to alter the Rules of this Contest or terminate the Contest at its own discretion and without prior notice to the participant and without incurring any liability whatsoever.