Home
/
Blog
/
Tech Assessment
/
7 Best Planning Tools for Recruiters

7 Best Planning Tools for Recruiters

Author
Guest Author
Calendar Icon
February 16, 2023
Timer Icon
3 min read
Share

Explore this post with:

Host 20 meetings, record everything and report to your boss, find 10 developers for a brand-new project, help newcomers find their place in the office…sounds like a lot, but it’s an ordinary working day for the modern recruiter. So, how to find time for all of that? Thankfully, nowadays, there are lots of automation tools to plan, optimize and ease your workflow. And for such busy bees as we, recruiters, they can come in handy. In this article, we’ll share 6 planning tools for recruiters and show how you can save time and energy while completing as many tasks as they usually do and even more.

Recruitment productivity hacks

Let’s start with a few useful time-management tips. Time management, in general, is a priority skill for a recruiter, so every one of them tries to find their own groove to follow. There is no one-size-fits-all solution for better productivity, however, these little hacks could save you the day.

Recruitment productivity

Understand your workflow

First, study your entire working process. Try to understand the dynamic of your workflow and its separate parts.

  • What tasks can be divided into smaller ones?
  • What is the best order to complete them?
  • What do you personally feel comfortable doing?
  • What causes problems or delays?

Answers to all of these questions will help you see the aspects of your time management that require more of your attention and some kind of improvement.

Embrace prioritization

The best way to never feel anxious about deadlines is to prioritize tasks. When you know that some things can wait and that now you’re doing exactly what you need to, your work becomes much more productive and enjoyable. A pretty popular technique is to use a Prioritization Matrix, where you divide all your to-dos into Urgent-Important, Urgent-Not Important, Not Urgent-Important, and Not Urgent-Not Important. Thus, you will see which tasks can be delegated, delayed, or removed.

Don’t forget about your metrics

KPIs are not just about having control over team performance, but also a wonderful way for a person to set goals and monitor their personal productivity. When the objectives are clear, and the path to achieve them has milestones, it’s going to take a lot lesser time and effort for your initial results.

Also read: 7 Best HR Communities You Must Join in 2023

Top 7 Planning Tools for Recruiters to Boost Productivity

The digital world has offered recruiters thousands of options to improve their work performance, and the choice is pretty hard. But sure enough, it only expands the capabilities and guarantees that there is a tool for each and everyone, for whatever requirements and objectives they need to accomplish. So, here are six planning tools for recruiters to choose from.

1. Sortd

Sortd for Gmail

Sortd is just a godsend for those of you who hate digging into your inbox and filtering what is important and what is not. Especially when many tasks and meetings are often arranged via email. Sortd won’t help you just sort mails out, but also manage tasks while surfing through Gmail and contacting all possible employees or your team members. It’s like having everything you need to communicate with people and plan your day in just one app. So, how does it work? You create boards, which are categories for your inbox. For example, you can categorize them by department (Marketing, Human resources, Project Management), or by projects. By adding your team members to each category, you can not only sort emails for yourself but also automatically send them to your colleagues. You don’t have to take the extra step of forwarding messages anymore.

2. Smartsheet

Smartsheet—project management tool

This one is an entire project management platform. Teams often use Smartsheet to collaborate. However, it can be helpful for personal use as well. Dashboards, reports, and integrations with various applications, including Slack, Gmail, Zapier, DocuSign, Google Calendars, and Google Forms will definitely make recruiters’ lives easier. In addition, Smartsheet offers tools to automate repetitive tasks, like scheduling calls, replying to emails, and even publishing social media posts. So, if you’re a pretty active social media user (which is very likely, since we’re talking about recruiters), the platform gives everything required for better performance.

3. Trello

Trello—project management tool

There is probably no person in the world who has never heard about Trello. It’s also a project management tool. It has a simpler and more user-friendly interface than Smartsheet and offers a popular Kanban technique to plan your working hours. Again, it’s mostly used for team collaboration, but having all your tasks’ progress visually presented can greatly improve productivity.

Also read: Effective Workplace Communication Tips for Remote Teams

4. Calendly

Calendly—Appointment scheduling tool

Calendly is the best friend of all business people who are constantly tied up with meetings. Here you don’t have to do much: just set your working hours, send the link to your Calendly to anyone you need to schedule a meeting with, and let them choose the most convenient time from the available slots. As easy as pie. And the best thing about it is that you don’t have to create events separately in your Google calendar or modify your Calendly every time there is a holiday or another event. The tool will synchronize with your calendar and automatically exchange all the data.

5. Toggl

Toggl Track, Toggl Hire, Toggl Plan

Toggl is a pretty universal platform. There are three main products it offers: TogglTrack, TogglPlan, and TogglHire. Let’s talk about each of them a little. The first one is TogglTrack. If you’ve ever felt like you haven’t done anything or spent hours for nothing, it will help you think otherwise. TogglTrack is a tool to track everything you do or even your team does. Just press the button next to your task to start tracking, and press stop whenever it’s completed. Then, you can get a comprehensive overview of your workflow and analyze it later. It will make you feel productive and get insights about what in your daily routine is the most time-consuming. ToggPlan, in turn, is a project management tool where you can plan your day, create projects and collaborate with your team on them. With its help, you can stop worrying about deadlines or miscommunication between team members. And last, but not least, TogglHire. Here, you can compare the applicants using testing tools for any skill required right inside the platform. This feature helps you make more informed decisions and be sure about your candidates’ expertise.

6. Recruit CRM

Recruit CRM

And, of course, how not to mention a CRM specially created for recruiters. Here you will find an applicant tracking system, various integrations, reporting, invoice management, and even tools for easier sourcing and job posting. Moreover, recruiters can get all the required information about candidates right from LinkedIn. No more days spent on data entry. RecruitCRM, just like many other complex tools, has Kanban boards, mentioned above, integration with your email, Google Chrome extension, dashboard, and automated reports. You can also integrate RecruitCRM with Slack and Google Sheets, which makes communication and collaboration much easier.

7. Jotform Tables

Jotform Tables

Collecting and organizing data is perhaps one of the most challenging tasks for the modern recruiter. Without the right tool, everything can get quite messy and very hard to keep track of. Luckily, Jotform Tables offers an all-in-one workspace to collect, organize, and manage data. There are endless possibilities as to how you can utilize Jotform Tables as a recruiter. You can create custom online forms with Jotform to collect the responses you need from your applicants and auto-populate your tables with submission data. You can also import CSV or Excel files to work with your existing data or add new entries manually. It is also a very useful tool to keep your team on the same page. You can share your tables to easily collaborate with your colleagues by assigning entries to your teammates and tracking progress.

Planning tools for recruiters—which one is on your tech stack next?

We hope this article helps you take your productivity to a new level, and understand what technologies can be useful in your line of work. The six planning tools for recruiters we suggested, as mentioned before, are not the only options, however, they are worth trying. You can use them all, use a few, just one, or find other alternatives. Anyway, good luck, dear recruiters, and may your productivity rise to new heights!

Subscribe to The HackerEarth Blog

Get expert tips, hacks, and how-tos from the world of tech recruiting to stay on top of your hiring!

Author
Guest Author
Calendar Icon
February 16, 2023
Timer Icon
3 min read
Share

Hire top tech talent with our recruitment platform

Access Free Demo
Related reads

Discover more articles

Gain insights to optimize your developer recruitment process.

What Gen Z Expects From HR Leaders in 2026

What Gen Z Expects From HR Leaders in 2026

Introduction

Gen Z is entering the workforce with a very different perspective on work, leadership, and career growth.

Unlike previous generations, they are not just evaluating salary packages or job titles. They are paying closer attention to workplace culture, flexibility, transparency, learning opportunities, and overall employee experience.

For HR and Talent Acquisition leaders, this shift is changing how organizations attract, engage, and retain talent.

Having entered the workforce during a period of rapid workplace transformation, Gen Z values authenticity over polished corporate messaging and meaningful experiences over traditional corporate structures.

Employer Branding Is Now About Experience

Employer branding today is no longer defined only by career pages or company values.

Gen Z pays attention to how recruiters communicate, how transparent the hiring process feels, and how employees speak about the company publicly.

For Talent Acquisition teams, recruitment is no longer just a hiring function. It has become a reflection of workplace culture itself.

Candidates today value clear communication, transparency, honest conversations around growth, and personalized experiences throughout the hiring journey.

This is also why skill-based hiring and fair evaluation processes are becoming more important for modern organizations.

Gen Z Values Authenticity

One of the biggest shifts HR leaders are noticing is that Gen Z values honesty far more than polished corporate narratives.

They want realistic conversations around career growth, workplace expectations, compensation, and learning opportunities.

Interestingly, they do not expect organizations to be perfect. What they expect is transparency and authenticity.

Younger employees quickly recognize when workplace messaging feels disconnected from reality. Organizations that communicate openly tend to build stronger trust and credibility with Gen Z talent.

Career Growth Looks Different Today

Traditional career growth models were designed around long timelines and annual reviews.

But Gen Z expects growth to feel continuous.

Instead of waiting for yearly discussions, employees want faster feedback, ongoing learning, mentorship opportunities, and clear visibility into growth from the beginning of their journey.

This means career development is no longer just part of appraisal cycles. It is becoming an everyday part of the employee experience.

Organizations investing in learning, internal mobility, and skill development are more likely to keep younger employees engaged.

Flexibility Is About Trust

For Gen Z, flexibility is no longer viewed as a workplace perk.

It is an expectation.

But flexibility goes beyond remote or hybrid work. It also includes autonomy in how employees manage work and productivity.

At its core, flexibility has become a question of trust.

Gen Z values workplaces where managers focus on outcomes instead of constant visibility or monitoring. For HR leaders, this means flexibility cannot exist only in policies. It must also exist in leadership behavior and workplace culture.

Well-Being Is Part of the Work Experience

For Gen Z employees, mental well-being is not a separate HR initiative.

It is part of the everyday employee experience.

They are quick to notice the gap between organizations talking about wellness and employees actually feeling supported.

This means HR teams need to think beyond wellness campaigns and focus more on how work itself is designed and managed.

Because employees do not experience policies. They experience culture every single day.

Final Thoughts

Gen Z is not simply changing workplace expectations. They are challenging organizations to rethink how modern work should actually function.

For HR and Talent Acquisition leaders, this creates an opportunity to build more transparent, flexible, and people-focused workplaces.

The organizations that will attract and retain Gen Z talent successfully are not necessarily the ones with the loudest employer branding or trendiest benefits.

They are the ones building cultures based on trust, authenticity, flexibility, growth, and meaningful employee experiences.

Remote, Hybrid, or Office? What Actually Works and Why

Remote vs Hybrid vs Office: What Actually Works in 2026?

Introduction

Somewhere between “you’re on mute” and badge-swiping back into office buildings, work didn’t just change, it split into choices.

Remote work. Hybrid work. Office-first culture.

Policies were rewritten again and again, but one question still dominates HR and Talent Acquisition conversations:

Are organizations building work models that genuinely improve productivity, employee experience, and retention, or simply reacting to pressure from leadership, candidates, and competitors?

The truth is, there’s no universal answer.

The Myth of the Perfect Work Model

Over the last few years, companies have learned that no single workplace model works for everyone.

Organizations that embraced fully remote work gained access to wider talent pools and improved flexibility. But many also struggled with collaboration gaps, communication fatigue, and weaker cultural connection.

Meanwhile, strict return-to-office policies brought structure and in-person collaboration back, but often at the cost of employee satisfaction and retention.

Hybrid work quickly became the middle ground. Yet in practice, hybrid is often the hardest model to execute well because it demands balance, consistency, and intentional leadership.

The real question isn’t whether remote, hybrid, or office is better.

It’s: What outcome is the organization trying to optimize for?

What HR Leaders Are Seeing

HR teams across industries are noticing a shift in how people work and what employees value.

Remote hiring has dramatically expanded access to talent beyond geographical boundaries. Talent Acquisition teams can now hire specialized talent faster and from more diverse locations.

At the same time, office environments still play an important role in onboarding, mentorship, and early-career learning. Informal conversations, quick collaboration, and day-to-day exposure are still difficult to replicate virtually.

Hybrid models try to combine both advantages, but they also introduce challenges like proximity bias, where employees who spend more time in the office often receive greater visibility and growth opportunities.

This raises an important question for HR leaders:

Are workplace policies rewarding performance or simply physical presence?

What Candidates Actually Want

Candidates today are not just choosing jobs anymore. They’re choosing lifestyles.

For many professionals, remote work represents flexibility, autonomy, and better work-life balance. For others, especially younger professionals, office environments provide structure, mentorship, and stronger human connection.

What’s interesting is that candidate preferences are becoming more nuanced.

Someone may prefer remote work but still choose a hybrid role if it offers stronger career growth. Another candidate may prioritize flexibility over compensation altogether.

For Talent Acquisition teams, this changes everything.

Work models are no longer just operational policies. They’ve become part of the employer value proposition.

Culture Is More Than a Workplace

There’s a common belief that culture only exists inside offices.

But culture isn’t tied to a physical location. It’s shaped through communication, trust, leadership, and shared experiences.

Organizations that succeed with remote work usually focus on clear communication, strong documentation, and outcome-based performance management rather than constant visibility.

Meanwhile, companies succeeding with office-first models are redefining what offices are actually meant for: collaboration, creativity, and connection instead of simply showing up at a desk.

Because if employees are commuting only to spend the day on virtual meetings, the office experience loses its purpose.

What Actually Works?

The organizations getting workplace strategy right are not obsessing over whether remote, hybrid, or office is superior.

Instead, they are focusing on intentionality.

They listen closely to employee behavior and outcomes, not just survey responses. They treat work models as evolving systems instead of fixed policies. Most importantly, they align workplace strategy with business goals and employee needs simultaneously.

That’s where the real difference lies.

Final Thoughts

The future of work isn’t remote, hybrid, or office-first.

It’s intentional, adaptable, and human-centered.

The companies that understand this won’t just attract better talent, they’ll build stronger cultures, healthier teams, and more sustainable workplaces for the future.

5 Habits That Make You Stand Out at Work

5 Habits That Make You Stand Out at Work

Standing out at work is not always about doing more. In many cases, professional success comes down to how you think, communicate, and respond under pressure.

Employees who consistently stand out in the workplace are often the ones who remain calm in difficult situations, communicate with clarity, and bring thoughtful input into conversations. These workplace habits build trust, improve leadership presence, and create long-term career growth opportunities.

The good news is that these are not natural talents reserved for a few professionals. They are habits that can be practiced, improved, and strengthened over time.

For professionals looking to improve workplace communication skills, leadership qualities, and career development, the following habits can make a significant difference.

1. Pause Before You React

One of the most important professional habits is learning how to respond calmly instead of reacting instantly.

When something goes wrong at work, the natural instinct is often to answer immediately. However, fast reactions do not always lead to effective communication or strong decision-making.

Taking a moment to:

  • Understand the situation
  • Gather context
  • Process information carefully
  • Think through your response

can help professionals communicate more clearly and avoid unnecessary confusion.

In high-pressure workplace environments, calm responses often leave a stronger impression than rushed reactions.

Professionals who stay composed during stressful moments are frequently seen as more reliable, emotionally intelligent, and leadership-ready.

2. Give Yourself Time to Think

Not every workplace question requires an instant answer.

Saying:

“Let me think about that.”

can actually make you sound more confident and thoughtful.

This simple communication habit shows that you value clarity and accuracy instead of speaking just to fill silence.

In:

  • Team meetings
  • Leadership discussions
  • Job interviews
  • Client conversations
  • Stakeholder presentations

taking time to think can improve both the quality of your response and the way people perceive your judgment.

Strong professionals are often recognized not for how quickly they respond, but for how thoughtfully they process information and communicate ideas.

This is a critical workplace communication skill that improves professional credibility over time.

3. Get Comfortable With Silence

Silence makes many people uncomfortable.

As a result, professionals often rush to fill every pause during meetings, interviews, or conversations.

But silence can actually improve communication effectiveness.

A short pause gives you time to:

  • Organize your thoughts
  • Deliver stronger responses
  • Improve clarity
  • Communicate with more intention
  • Reduce unnecessary overexplaining

Professionals who are comfortable with silence often appear:

  • More composed
  • More self-assured
  • More confident under pressure
  • Better at executive communication

especially in high-stakes professional situations.

Learning how to stay calm during silence is an underrated but valuable professional development skill.

4. Ask One Thoughtful Question

You do not need to speak the most to stand out at work.

Sometimes, one thoughtful question creates more impact than a long explanation.

Thoughtful questions can:

  • Reveal blind spots
  • Improve team discussions
  • Encourage strategic thinking
  • Demonstrate leadership potential
  • Show strong critical thinking skills

Employees who ask meaningful questions are often viewed as more engaged, analytical, and solution-oriented.

This is one of the fastest ways to leave a memorable impression in workplace conversations and professional meetings.

Strong leaders are not only recognized for giving answers.

They are also recognized for asking the right questions.

5. Keep Your Communication Clear and Concise

One of the most valuable workplace skills is clear and concise communication.

Overexplaining can weaken even strong ideas.

Professionals who stand out in the workplace are often the ones who communicate with structure, simplicity, and clarity.

They focus on:

  • What matters
  • Why it matters
  • What action is needed

without adding unnecessary complexity.

Clear communication improves:

  • Workplace collaboration
  • Leadership presence
  • Team alignment
  • Professional confidence
  • Decision-making conversations

In modern workplaces, communication skills are often just as important as technical expertise.

The ability to explain ideas clearly is a major differentiator for career growth and leadership development.

Why These Workplace Habits Matter

These habits sound simple, but they become difficult to apply when the pressure is real.

In:

  • Job interviews
  • High-pressure meetings
  • Leadership conversations
  • Workplace conflict situations
  • Client presentations

people often rush, overtalk, or respond before fully thinking through the situation.

That is why practice matters.

Professional communication skills improve through repetition, structured feedback, and realistic practice environments.

Employees who consistently practice these habits often become more confident communicators and stronger workplace contributors over time.

Practice Before the Pressure Is Real

If you want to improve how you think and communicate under pressure, you need opportunities to practice those moments before they actually matter.

HackerEarth OnScreen (AI Interviewer) helps professionals build workplace communication skills, interview confidence, and structured thinking through realistic AI-led interview experiences.

The platform helps professionals:

  • Practice answering questions clearly
  • Improve communication under pressure
  • Structure thoughts effectively
  • Build interview confidence
  • Develop executive communication skills
  • Get comfortable with pauses and silence
  • Improve professional speaking habits

It is not only designed for interview preparation.

It also helps professionals strengthen the workplace habits that improve career growth, leadership readiness, and communication confidence.

👉 Try HackerEarth OnScreen and practice the habits that help you stand out when it matters most.

Final Thought

Standing out at work is not about being the loudest person in the room.

It is about being:

  • Thoughtful
  • Clear
  • Calm under pressure
  • Confident in communication
  • Intentional in your responses

Professionals who consistently develop these habits often build stronger workplace relationships, better leadership presence, and long-term career success.

And the more you practice these habits, the more naturally they appear in the moments that shape your professional growth and career opportunities.

Top Products

Explore HackerEarth’s top products for Hiring & Innovation

Discover powerful tools designed to streamline hiring, assess talent efficiently, and run seamless hackathons. Explore HackerEarth’s top products that help businesses innovate and grow.
Frame
Hackathons
Engage global developers through innovation
Arrow
Frame 2
Assessments
AI-driven advanced coding assessments
Arrow
Frame 3
FaceCode
Real-time code editor for effective coding interviews
Arrow
Frame 4
L & D
Tailored learning paths for continuous assessments
Arrow
Get A Free Demo